The following are a list of considerations on which institutions can reflect as they write a takedown policy and procedure. Some considerations and questions are rhetorical and meant to help an institution solidify their understanding of what their process will be. Others are considerations that can guide the language of the policy.
Develop an understanding of the function that this policy will provide.
Clearly outline the criteria and guidelines for the type of content and actions this policy will cover. Where possible, post criteria and procedures publicly in the takedown policy. Where not possible, keep detailed information that can be updated frequently and document all decisions and communications about those decisions.
Outline the procedures for what takedown will look like, both from an institutional level and also from the requestor’s perspective.
Consider the lifespan of this takedown policy and determine how it will be reviewed or renewed in the future.
Consider existing policies and practices that might not adequately prepare the institution or collection/item donors for the reality of having or hosting materials online.